cleanDocs server for Metadata Removal
cleanDocs server is a metadata removal tool that integrates with Microsoft Exchange and Exchange Online to protect organizations from accidental information and metadata leaks.
cleanDocs server protects mobile users by automatically cleaning email attachments based on preconfigured metadata management policies. Documents cleaned at sub-second speeds and tight integration with MS Exchange Server ensure the prompt delivery of emails with minimum risk of failure or shutdown of the email system.
cleanDocs and cleanDocs server work together. Emails that are cleaned on the desktop by cleanDocs, will not be cleaned again if forwarded from a mobile device. Instead, they will be sent immediately.
- Removes more than 100 metadata types
- Cleans documents at sub-second speeds
- Set up enterprise cleaning policies
- Emails are synced with your Sent Items folder
- Integrates with Exchange Server to minimize risks of problematic emails
- Integrates with leading document management systems
- Integrates with Microsoft Exchange and Exchange Online
- Supports iOS, Android, Blackberry and Windows Phone
cleanDocs server integrates with Microsoft Exchange Server rather than introducing relay servers to ensure a superior user experience while minimizing bottlenecks and possible shutdowns of the email system.
Exchange manages the email delivery process, using its own methods for managing problematic emails. cleanDocs server works intelligently with Exchange to ensure prompt email delivery.
cleanDocs server is easy to deploy and scales with your Exchange architecture to support complex global deployments.
Exchange is available as a standalone hosted service from Microsoft and many businesses are moving their mail service to the cloud to take advantages of IT cost savings. cleanDocs is the first and only solution that integrates metadata cleaning with Exchange Online for Office 365 users to ensure email security and data-leak prevention.
cleanDocs integrates out-of-the-box with Microsoft Office and a number of leading document management systems:
- Microsoft Office
- iManage Work
- OpenText eDOCS DM
Microsoft® Windows® Server 2016, 2012, and 2008 R2
- 2016 CU3 or newer
- 2013 CU6 or newer
- 2010 SP3
Quad-core, 2 GHz+
x64/x86 processor with SSE2
There are separate requirements for
the Exchange roles and SQL Server
See datasheets for more technical information.
cleanDocs is the fastest metadata cleaning tool on the market
Cleans a 100-page document in 0.49 seconds
32-core processing lets you clean 32 documents concurrently in under a second on high-end server hardware
Over 1,000 businesses in 64 countries rely on cleanDocs to prevent metadata leaks
Securely removes over 100 different types of metadata and checks recipients before send
Desktop and Server modules work in tandem, from PC power users to emails sent from all mobile devices
Send secure emails with cleanDocs
Most data breaches happen when an email is sent to the wrong person or with the wrong file attached. Stop accidental data leaks in their tracks by sending secure emails with cleanDocs.
Press ReleaseProtection through technology
Accounting documents and forms contain confidential and private information that must be secured when sent online or via email. cleanDocs automatically removes any comments, Track Changes, hidden information, or embedded objects such as an Excel spreadsheet to minimize information leakage.
Metadata in Financial Services documents can be both embarrassing and damaging when leaked.
cleanDocs ensures embedded objects, hidden cells or text, Track Changes, and other file properties and summary information is removed before the file is sent outside the firm. Metadata that acts as clues to a person’s identity should be kept secure. If it is leaked it becomes a compliance breach, whether it was intentional or not. When it comes to document metadata management, prevention is the best cure.
Governments around the world hold personal data on their citizens. More and more they need to reassure them that they can safeguard this data, particularly when it is distributed electronically. cleanDocs scrubs away metadata attached to a file before it is sent outside of a government organization, regardless of the type of device used. The rise of communications from mobile devices makes this more important than ever.
Lawyers understand perhaps more than any other professionals the dangers of metadata leakage. Lawyers have a duty to protect client information so documents must be cleaned of metadata before they are distributed electronically. cleanDocs removes metadata attached to a file, including authors, Track Changes, and time spent working on it. It also removes embedded objects like spreadsheets, so users don’t send their full billing information out accidentally.
Consider also how comments and Track Changes inadvertently left in a document might prove embarrassing or damage your client’s case. cleanDocs prompts you to resolve them before sending.
Document metadata might be information you do not want made public. Certainly, Life Science companies would want to protect themselves from inadvertent leakages given the sensitive information that may be contained in clinical trial documentation.
cleanDocs ensures that documents submitted by Life Science companies do not contain hidden metadata, such as comments and Track Changes. cleanDocs gives them the control they need over their regulatory content.
Resources and Energy
Collaborating on documents can generate a lot of metadata – commonly comments and Track Changes. Emailing these documents with the metadata still in place could be embarrassing or potentially damaging to an engineering, gas, oil or utility company. It could be information it doesn’t want competitors or the general public to know.
The cleanDocs price point and ability to deploy on a smaller scale meant I could afford the same level of technology as the big firms, and offer the same level of service. I could protect their data and meet industry standards."
John C Kang
Sole Shareholder, Kang P.C.
"In a fast-paced environment, we don’t have time to consider whether it should be cleaned or not and under what circumstances. Automating the process and cleaning everything that leaves the building allows the team to focus on what they do best—HR."
EMEA HR Program Manager, Trend Micro
"cleanDocs is the best metadata cleaning tool we have ever used. It has the added benefit of not killing other applications. It plugs into everything under the sun, most importantly, in Outlook."
IT Director, Davies Ward Phillips & Vineberg
cleanDocs, compareDocs, contentCrawler, pdfDocs and compareDocs cloud are 100% compatible with Microsoft Office 2016 and Windows 10.
Case StudyKang P.C. uses cleanDocs
BlogMinimize risk and keep users working fast with cleanDocs 2.1
Case StudycleanDocs removes metadata
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DocsCorp is a leading provider of productivity software for document management professionals. Our offices and products span the globe with over 500,000 users in 67 countries. Our clients are well known and respected global brands that rely on our software every day.